Planning for the NIH Data Management and Sharing Policy: Education and Outreach

Wednesday, May 17, 2023

10:30 AM – 12:00 PM EDT

Location: 142A

Primary Contact(s)

Justin de la Cruz

Program Specialist
NYU Health Sciences Library
Asheville, North Carolina

Slides Handouts

Presenter(s)

Nicole Contaxis, MLIS, MA

Data Librarian and Lead of Data Discovery
NYU Health Sciences Library
New York, New York
Levi Dolan, MLIS

Data Services Librarian
Ruth Lilly Medical Library
Indianapolis, Indiana
JN

Jess Newman McDonald

Research Data & Scholarly Communications Lead
Health Sciences Library
Memphis, Tennessee

Session

Overview:

The new NIH Data Management and Sharing Policy has created new challenges and opportunities for librarians at institutions receiving NIH funding. This immersion session will center on the new policy in terms of outreach and education. It will include panelists who can speak to how they have updated their approaches to reaching and teaching relevant stakeholders about the new policy requirements. It will also include a discussion on how the policy has challenged current infrastructure and the need for more institutional support to meet the educational demands of this new mandate. The structure of the immersion session will be a moderated panel with an open forum for Q&A and will serve as a venue to discuss questions and concerns about the policy. Note: This is one of two Immersion Sessions we are submitting on this topic.

Instructional

Methods:

Panelists will each present case studies explaining the education and outreach that has been or will be created at their institutions for the new policy. These case studies will be a jumping off point for a community discussion of aspects of the case studies that other librarians can draw from as they create new modes of supporting the policy. Further, the participants will work in small breakout groups to fill out a checklist that identifies approaches to conducting outreach and education. There will be time during the session for participants to work through this checklist and share their findings with other attendees. The session will end with a Q&A forum to address any lingering questions. Overall, the panel will address some of the biggest challenges institutions face in this new policy landscape.

Participant Engagement:

Attendees will be grouped into categories such as Education, Institutional Outreach, DMPTool/DMP Review, Policy Support (General), Preparedness (or lack thereof) in order to discuss these topics in relation to their institution. As mentioned, they will also be working on a checklist that will help them identify partners at their institution as well as the groundwork needed to support the policy given their current educational and outreach activities. Moderators will also be using the MLA app throughout the immersion session for periodic check-ins with the audience as well as an opportunity to get anonymous feedback about questions related to the policy.

Sponsor(s):

Data Caucus
Learning Objectives:
Attendees will be able to identify opportunities at their institution for expanding education and outreach about the NIH Data Management and Sharing Policy.
Attendees will learn common challenges that libraries face in helping to educate their community to comply with this policy.
Attendees will be able to explain relevant components of this policy to their stakeholders.